SOPs with VirGo

For manufacturing companies looking to go further in digital manufacturing, digital SOPs provide an easy, quick way to create value, reduce risk, and build digital infrastructure.

Why Standard Operating Procedures (SOPs) ?

An essential aspect of any Quality System is the ability to work in tandem & according to standardized and explicit Standard Operating Procedures (SOPs). When the entire team operates in a formalized and coordinated process, not only productivity increase but the risk of errors reduces.

Without SOPs in place, even if, everyone may want to do the right thing; But, often everyone’s version of that right thing is likely to be somewhat different. This means that how a task is completed is likely to vary according to who is undertaking that task. This may lead to a chaotic situation.

An SOP is a useful business tool as it communicates the correct way of carrying out an activity within your organization.

What Standard Operating Procedures at a minimum give you

Consistency

The number one reason for procedures is consistency in the way an individual carries out a particular task or activity.

Reduction of errors

A written procedure details a set of instructions for performing a task.

Communication

Another great reason you need SOPs in your organization is for the benefit of communication. With improvements made to processes, the operating procedures are updated, and each update requires new training. Updating SOPs provides a method to communicate the process changes to employees.

Consistency

The number one reason for procedures is consistency in the way an individual carries out a particular task or activity.

Reduction of errors

A written procedure details a set of instructions for performing a task.

Communication

Many great benefits can be realized by bringing standardizing processes and documenting formal SOPs to your organization. Here is the list of 10 reasons, why your organization must move towards SOPs:

To provide people with all the safety, health, environmental and operational information necessary to perform a job properly.
To ensure that production operations are performed consistently to maintain quality control of processes and products.
To ensure that processes continue uninterrupted and are completed on a prescribed schedule.
To ensure that no failures occur in manufacturing and other processes that would harm anyone in the surrounding community.
To ensure that approved procedures are followed in compliance with company and government regulations.
To serve as a training document for teaching users about the process for which the SOP was written.
To serve as a checklist for co-workers who observe job performance to reinforce proper performance.
To serve as a checklist for auditors.
To act as a historical record of the how, why, and when of steps in an existing process. This provides a factual basis for revising those steps when a process or equipment is changed.
To act as an explanation of steps in a process for review in accident investigations.

Ready to adopt Digitalized SOPs to automate the entire lifecycle of your controlled documents?

SOPs with VirGo

VirGo AR ready platform has unique value proposition for the companies who have already adopted SOPs (in paper format) and for those who are planning to deploy SOPs.

VirGo facilitates companies to build repository of Digital SOPs of various operations or quality systems. In other words, it helps Digital Transformation of SOPs.

Ready to adopt Digitalized SOPs to automate the entire lifecycle of your controlled documents?

SOPs with VirGo

VirGo AR ready platform has unique value proposition for the companies who have already adopted SOPs (in paper format) and for those who are planning to deploy SOPs.

VirGo facilitates companies to build repository of Digital SOPs of various operations or quality systems. In other words, it helps Digital Transformation of SOPs.

Companies can manage all the SOPs in one place. VirGo offers an SOP management tool, designed to manage all controlled documents that form part of your quality system. Easy access, centralized distribution, and intuitive workflows ensure that quality and compliance are at the heart of your operations.

With VirGo you can build and modify clear, concise, crisp SOPs on the fly. You can include pictures, videos, animations, or other forms of media for a better understanding of the SOPs. With VirGo, the workforce can be trained on existing SOPs or any newly deployed changes in SOPs.

VirGo digital SOPs include several features that can help companies improve efficiency, quality, and communication at workplaces. These features are designed to streamline data collection, make compliance a seamless part of the manufacturing process, and secure applications with tightly controlled permissions and approvals.

VirGo digital SOPs are work instruction applications that guide workers through complex production processes or quality systems.

VirGo digital SOPs, turn difficult-to-read instructions sets into visually enriched, interactive workflows. Rich media like photos and videos guide operators through complex procedures. Trigger-based logic automates data collection and progression through a process. And connectivity to IoT devices error-proof processes while increasing visibility.

For manufacturers in all industries, the benefits of digital work instructions include:

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Improved efficiency

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Better visibility

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Fewer errors

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Better quality

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Higher throughput

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Higher operator engagement

Here are some ways VirGo can help companies with their unique improvements.

Simplified Documentation

Companies have to maintain large no of documents for compliance. Records are essential for demonstrating that product meets designated quality standards.

With VirGo digital SOPs you can document each step of a process. User data provides a record of the individual who executed the process, and a step-based application format provides a time marker for every step completion.

All of the information can be store in excel sheets and is easily accessible when needed. These records can be exported to create a batch record report and, when combined with electronic logbooks, provide a record of process execution and validation.

Simplified Documentation

Companies have to maintain large no of documents for compliance. Records are essential for demonstrating that product meets designated quality standards.

Standardization of Procedures Reduces Risk

Paper-based instructions create the opportunity for variation. Even the best-written, clearest SOPs leave a window for individual interpretations. In highly regulated industries, these individual variations are a significant source of risk.

Digital SOPs remove the chance of variation. These SOPs guarantee that workers are performing every step as specified. If errors do occur, in-app error reports let workers document the problem accurately, at the source.

Standardization of Procedures Reduces Risk

Controlled Permissions

A common concern is that an end-user might accidentally change a critical setting. In a validated facility, such changes could have unintended, potentially severe consequences.

VirGo digital SOPs tightly control which users have access to which feature. For example, the engineers creating SOPs on VirGo will have the ability to author and edit SOPs0. If necessary, the highest level of control can be reserved for IT, who are responsible for integrating and administering the platform. The admins can limit end-users power in the platform to running SOPs in production contexts.

This ensures that digital systems are safe, compliant, and suited to local needs.

Controlled Permissions

A common concern is that an end-user might accidentally change a critical setting. In a validated facility, such changes could have unintended, potentially severe consequences.

This ensures that digital systems are safe, compliant, and suited to local needs.

Better Quality with In Line Reporting

Mistakes and non-conformances will inevitably happen. While it’s important to prevent them, it’s just as important that they’re documented correctly.

VirGo Digital SOPs let operators report errors in line. Engineers can create custom error report forms for each process, enabling workers to provide the necessary information

Better Quality with In Line Reporting

Mistakes and non-conformances will inevitably happen. While it’s important to prevent them, it’s just as important that they’re documented correctly.

VirGo Digital SOPs let operators report errors in line. Engineers can create custom error report forms for each process, enabling workers to provide the necessary information

Data Integrity by Design

Currently, documentation is a paper-based, manual process.

Documenting processes by hand is inefficient, and doing so by hand increases the likelihood of error, illegible entries, or misfiling forms.

VirGo SOP creation tool ensures that data meets the rigorous standards outlined in regulations. It is protected at workstations, in the cloud, or in your on-premise servers, as well as in transit.

Data Integrity by Design

Currently, documentation is a paper-based, manual process.

Documenting processes by hand is inefficient, and doing so by hand increases the likelihood of error, illegible entries, or misfiling forms.

VirGo SOP creation tool ensures that data meets the rigorous standards outlined in regulations. It is protected at workstations, in the cloud, or in your on-premise servers, as well as in transit.